Job Description

Data Entry Specialist

Exempt/Non-exempt: Non-exempt

Reports to: Associate Director, Database Operations

Date: December 16, 2025

Position Summary: PCF is seeking a detail-oriented, organized Data Entry Specialist to manage donation entry and record-keeping, ensuring accurate donor data. This role helps ensure smooth gift processing, timely donor acknowledgments, and administrative support for the Database Team. Reporting to the Associate Director of Database Operations, this role supports donor engagement and database integrity and assists with administrative duties. The ideal candidate is tech-savvy, highly organized, and equally comfortable with data accuracy and donor-focused administrative support.

Essential Functions:

• Accurately enter and maintain donor records in Raiser's Edge.
• Process donations and generate timely acknowledgment letters and gift receipts.
• Prepare donor lists, briefing materials, and other stewardship tasks for gift officers.
• Assist with donor stewardship activities such as event support, mailings, and follow-up.
• Identify and correct data entry errors and inconsistencies.
• Ensure donor data is secure and handled in compliance with organizational policies.
• Collaborate with both the fundraising and database teams to fulfill data, reporting, and administrative needs. Support ongoing database maintenance and cleanup to ensure data integrity.
• Maintain documentation of data entry procedures and best practices.

Required Skills/Competencies:

• Proficiency in Raiser's Edge.
• At least 2 years of nonprofit experience entering and managing data in donor CRM platforms (e.g., Raiser's Edge, Salesforce)
• Advanced Microsoft Excel and Word skills.
• Strong attention to detail and accuracy in data entry.
• Ability to manage multiple tasks and meet deadlines.
• Excellent communication and organizational skills.

Preferred Qualifications:

• Experience with donor management.
• Basic understanding of nonprofit operations and fundraising practices.
• Familiarity with data privacy regulations (e.g., GDPR, HIPAA, or similar).

Physical Demands: Bending, sitting, and lifting (20 pounds or less, not repetitive)

Position type and expected work hours: Entry-level,
full-time, typically 8:00 am-5:00 pm, five days a week, but can expect to work on weekends and more than 40 hours a week infrequently. This role is in-office 4 to 5 days per week. Applicants must be local to Los Angeles or willing to relocate.

Travel: <5%.

Other Duties: This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time, with or without notice.

Only local, direct candidates (no recruiters) and no phone calls. Submissions without a cover letter will not be considered.

Salary Range: $26.44 - $39.00 per hour, commensurate with experience

Job Tags

Hourly pay, Full time, Work at office, Local area, Relocation,

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