Job Description

Job Description

Executive Personal Assistant to HNW Principal, Creative Ad Agency, Philadelphia, Penn.

A HNW Principal of an innovative start-up ad agency is looking for an Executive Personal Assistant. Great attention to detail and superior organizational skills a MUST. This is an exciting opportunity for someone who has supported a very busy HNW executive or celebrity and understands their busy “high touch” lifestyle. This is 5 days in the office with some travel required for on-site agency shoots.

About the Job:

• Support the Principal as a true gatekeeper handling complex calendar management, personal and professional
• Communicate with internal and external stakeholders on the principal’s behalf and prioritize meetings
• Prioritize emails from inbox and craft emails on his behalf
• Arrange domestic and international travel arrangements with detailed itineraries, personal and professional
• Schedule and prepare for meetings by organizing agendas, taking minutes and following up on action items
• Event planning
• Personal work; run errands
• Ad hoc projects
• Off- hour availability, within reason

• Base salary plus discretionary bonus, Comprehensive health benefits

  About You:

  • At least 3 years of experience as an Executive Personal Assistant, preferably to a HNW principal in a creative type of firm
  • Bachelor’s Degree
  • High level of integrity and discretion in handling all confidential information
  • Excellent Google Suite skills – tech savvy
  • Excellent written and verbal communication skills
  • A pro-active personality; anticipates needs and actively problem- solves with very little intervention
  • Excellent project management and time management skills
  • A warm, engaging and high- energy personality that enjoys working on a small team.

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