Job Description

Job Description

Logistics Coordinator

Americaribe LLC., a Bouygues Bâtiment International company, subsidiary of the Bouygues Construction group, one of the world’s leaders in building, civil engineering, electrical contracting and maintenance. Operating in over twenty countries, it combines a network of local subsidiaries and major contracts with high added value. It applies its capacity for technical and commercial innovation, cutting-edge engineering skills and expertise in development to offices, hotels, airports, hospitals, schools, housing, exhibition centers, leisure facilities, etc. Americaribe is currently looking for a Logistics coordinator to join our team.

POSITION SUMMARY

The Logistics Coordinator main responsibility will be to ensure the coordination of goods handling between Suppliers and Freight Forwarder/Ocean Carrier until the delivery to various US or international projects.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

1.Export/Import Planning & Coordination

• Plan, organize, and control all export & import shipments (sea, air, and land) to overseas and US based construction projects.
• Coordinate with freight forwarders for booking, container allocation, and shipping schedules.
• Verify packing, labeling, and marking of goods to meet export and project-specific requirements.
• Track shipments from collection point to final destination, ensuring on-time delivery to site or consolidation hubs per purchase order agreements.
• Anticipate and resolve logistics constraints or delays in coordination with the purchasing and production teams.
• Follow the company QSE policies and procedures as applicable
• Inspect goods prior to shipping at freight forwarder, supplier or shipping line, when required

2. Documentation & Compliance

• Prepare, review, and validate export documentation (commercial invoice, packing list, bill of lading/airway bill, certificate of origin, etc.).
• Ensure compliance with export control regulations, Incoterms, and country-specific documentation requirements.
• Maintain accurate shipment files and records for audit and traceability purposes.
• Create incident reports regarding loss or other incidents during the supply chain

3. Coordination with Internal Teams

• Collaborate with the Purchasing team and or Suppliers to confirm shipping terms, delivery dates, and supplier dispatch schedules and back orders.
• Coordinate with production teams to align shipping priorities and delivery sequences according to project schedules.
• Provide frequent shipment status updates and proactively communicate potential risks or delays.
• Support finance or project control teams with freight and export cost reporting.

4. Cost & Performance Control

• Obtain and compare freight quotations to ensure cost-effective shipping solutions for both project and pre-construction
• Monitor freight forwarder performance in terms of reliability, responsiveness, and compliance.
• Track demurrage, detention, and other avoidable logistics costs to minimize project impact.

5. Continuous Improvement

• Propose and implement process improvements in shipment planning, documentation flow, and forwarder coordination.
• Maintain a consolidated shipment tracker and export dashboard for reporting to management.

SKILLS AND QUALIFICATIONS

• Associates Degree or higher with experience or education in international business, transportation and logistics, supply chain, and/or carrier operations. Prefer a background in a logistics-type position, arranging transportation, preparing shipping documents and loading equipment.
• Strong written and oral communication skills in English. Bilingual in Spanish is a plus
• Ability to work within an international team
• Ability to thrive in a fast-paced, deadline oriented environment
• Ability to multi-task assignments
• Ability to schedule and organize priorities
• Ability to handle stressful situations and be problem solving oriented
• Excellent computer skills, especially proficiency in Microsoft Office Word, Excel, Power Point, Outlook and be able to learn new software (HAplus Procurement)
• Able to maintain discretion and confidentiality
• Ability to travel is required

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands , handle, or feel; reach with hands and arms; and talk or hear. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet.

Americaribe LLC. is an Equal Opportunity Employer

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