Our client, a high-net-worth individual and Founder/CEO of a rapidly growing AI company, is seeking a highly organized and proactive Executive/Personal Assistant to provide comprehensive support across both professional and personal spheres. This is a unique opportunity to partner directly with a visionary tech entrepreneur who values initiative, independence, and discretion. The ideal candidate will be polished, anticipatory, and adaptable. Someone who thrives in a dynamic environment and can seamlessly transition between business operations and personal needs would be ideal.
This position offers significant flexibility to work from home, with the expectation of occasional in-person days at the office or residence in New York City. Candidates must be NYC-based.
RESPONSIBILITIES
Provide hybrid executive and personal support to the Founder/CEO, ensuring seamless coordination between professional and personal obligations
Manage and mentor an existing junior Executive Assistant, providing guidance, delegation, and oversight to ensure consistent, high-quality support
Drive projects and vendors end-to-end, including apartment and office design, household operations, and event logistics
Oversee household and office organization, proactively identifying needs and ensuring smooth daily operations
Coordinate with staff and service providers, including travel agents, housekeepers, chefs, and other vendors
Handle travel planning and logistics, including building detailed travel decks with hotel options, visuals, and activity suggestions
Manage mail, bill payments, reimbursements, and light personal finance tasks (invoices, claims, etc.)
Draft letters, proposals, and communications with professionalism and attention to tone and detail
Support food and catering operations for both home and office; ensure efficiency and accuracy of preferences and deliveries
Coordinate company events, special projects, and household tasks such as décor, maintenance, and seasonal needs
Serve as the central point of communication, keeping the executive informed and organized while ensuring priorities are met
Exercise discretion and sound judgment in all communications and decisions
REQUIREMENTS
7+ years of experience supporting a C-suite executive, Founder, or UHNW individual
Prior experience leading, mentoring, or managing a junior admin/EA is strongly preferred
Exposure to technology, start-up, or fast-paced entrepreneurial environments preferred
Strong multitasking and project management abilities; able to self-direct with minimal oversight
Exceptional organizational and problem-solving skills with a “no task too big or small” mentality
Excellent written and verbal communication skills; confident drafting correspondence and proposals
Tech-savvy and comfortable using Slack, Google Workspace, and Microsoft Office
High degree of discretion, integrity, and professionalism
Comfortable working independently with occasional after-hours responsiveness
Tech-savvy and comfortable using Slack, Google Workspace, and Microsoft Office
Must be NYC-based, with flexibility to work remotely and attend in-person meetings as needed
SALARY
$185-225K+ (DOE) + Bonus
HOURS
Standard business hours with after-hours availability as needed ( + weekends)
Hybrid: Primarily remote, with occasional travel to the NYC office or residence for meetings or special projects
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