Job Description

Job Posting

International investment bank seeks a bilingual Japanese Administrative Assistant to support executive management of the Sales & Trading team of 100 members.

Primary responsibilities:

1. Support execute routine tasks including phone coverage, calendar management, travel booking, expense reports (SAP Concur), etc.
2. Handle ad-hoc queries from managers to help approval workflows and system requirements.
3. Participate in periodic initiatives such as equipment upgrades and event planning, etc.
4. Cultivate a wide network of internal colleagues in facilities management, accounts payable, and conferences and events, etc.
5. Partner with administrative assistants in other business units and regions to manage joint deliverables.
6. Understand and comply company policies, workflows and governance requirements to and be aware of department structures in other business areas.

Requirements:

• Strong communication and attention to detail
• At least 3+ years' experience in an Administrative Assistant role, preferably supporting front-office or in financial services
• Experience supporting senior level team members
• Preferably bilingual in Japanese and English
• Experience with MS Office including outlook, powerpoint, teams, etc.
• Additional Requirements
• 4 days in the office and Friday work from home.

Benefits: good benefits

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